Roles & Responsibilities
Mr Colin Harbidge, Deputy Diocesan Secretary & Deputy Chief Executive, Winchester & Guildford
Tel: 01962 737307 (Winchester)
Tel: 01483 790303 (Guildford)
Colin has overall responsibility for the running of the Corporate Services Department. He works closely with Andrew Robinson, the Diocesan Secretary, deputising for him in regard to operational matters and undertaking specific project work as required. Colin has particular responsibility for the work of Synodical Government, Human Resources, Old Alresford Place Conference Centre and office management.
Miss Jayne Tarry, Synod & Admin Officer
Tel: 01962 737348
Jayne works closely with Colin Harbidge, supporting him across the range of his responsibilities. Her role is specifically focused on supporting the work of all Synodical Committees and bodies and advising parishes on the Church Representation Rules. Jayne is also tasked with keeping all administrative processes in the office under review; oversight of insurance; and the upkeep of the diocesan database and directory. At the same time Jayne acts as coordinator for all parish administrators across the diocese, supporting them in their work and enabling sharing of best practice.
Mrs Debby Barnes, Meetings & Events Manager
Tel: 01962 737302
Debby's primary focus is the daily running of the Old Alresford Place Conference Centre, answering enquiries, taking bookings and coordinating the work of external contractors and occasional staff. At the same time Debby has responsibility for the front of house function for the Office and Conference Centre. Debby is also responsible for ensuring the provision of all office services to the Diocesan Office.
Miss Siobahn Cole, Administrative Assistant
Tel: 01962 737349
Siobahn provides support to Debby in the running of Old Alresford Place Conference Centre, as well as to Jayne in maintaining the integrity of the diocesan database, and the rest of the Corporate Services team.
Mr Ian Gapp, Regional Head of IT
Tel. 023 9289 9684
Ian is the Head of the regional IT team. He is responsible for the IT strategy for the Dioceses of Chichester, Guildford, Portsmouth and Winchester. He and David Marles, IT Technician, provide technical support for the four Diocesan Offices as well as the offices of the Bishops and Archdeacons.
Mr David Marles, IT Technician
Tel: 01962 737309
As a member of the Regional IT team, David is responsible for maintaining the computer systems across Winchester and our three partner Dioceses. David is also required to offer advice and technical support to Rural Deans and the offices of the Archdeacons and Bishops.
The Corporate Services Department is unusual in the sense that it does not have a single focus of work that ties all its members together. A wide range of responsibilities and duties within the Office and the wider Diocese are covered by the team, but in general terms it can be seen as the link between all the different areas of work in the Diocesan Office, providing information and resources to ensure the different departments can carry out their duties as efficiently as possible.
Summary of Areas of Responsibility
Synodical Government is a general heading for all the committees, boards and structures that are involved with the running of the Diocese, from Synod itself down to individual PCCs.
The Deputy Diocesan Secretary has daily responsibility for running and resourcing the Diocesan Synod, its sub-committees and working parties. This includes preparing agendas, writing reports and minutes, taking forward Committee decisions and running the election process for Deanery Synod, Diocesan Synod, General Synod and the various committees. As well as this the team is available to advise parishes on all regulations and guidelines covering PCCs and Deanery Synods.
All matters relating to staffing and Human Resources in the Diocesan Office are handled by the Deputy Diocesan Secretary.
The Board of Finance has also extended the cover of their Human Resources Consultant to parishes so that PCCs have access to professional advice relating to all matters of employment law.
The majority of churches and PCCs in the diocese are insured under a group scheme with Ecclesiastical Insurance. Diocesan Officers regularly meet with Ecclesiastical to negotiate annual premiums and risks covered by this scheme. The vast majority of queries relating to insurance should be discussed directly with Ecclesiastical but the Corporate Services Department can be contacted for advice if needed.
The Diocese of Winchester is part of a Regional IT Team covering the Dioceses of Chichester, Guildford, Portsmouth and Winchester. Although the focus of the team is to provide technical support to the four Diocesan Offices, clergy and parish officers can ask for advice in an emergency.
The term Office Services covers all aspects relating to the daily running of the Diocesan Office such as stationery, photocopiers and administrative processes and procedures. The focus of this area of work is to enable members of staff in the Diocesan Office to undertake their work as efficiently as possible whilst ensuring all costs are kept to an absolute minimum.
Old Alresford Place Conference Centre
As well as being the home of the Diocesan Office, Old Alresford Place is operated as a commercial conference centre and functions venue. Specific areas of work such as catering and housekeeping are outsourced to local firms but the daily management and running of the Centre is resourced by the Corporate Services Team.
The diocesan database is maintained by the Corporate Services Team and the annual directory compiled from it.
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